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February 17, 2021

Receipts? Documents? Scan From Anywhere! The Epson RapidReceipt RR-70W

Hi Friends,

   A quick question; is anyone tired of shoveling snow yet? Well, here in the Northeast, I have thrown the towel in, and I am done with all the snow! 

   The only thing tougher than snow is traveling during the middle of a rough, cold, snowy, and icy winter, and as many of you know out there, I do quite a lot of that, just so I can be there for my clients, while of course, observing social distancing. As a matter of fact, I happen to know that a large percentage of you reading this are also on the road a lot, and it is not for pleasure trips! The popularity of Zoom meetings can only bridge the gap during the pandemic, but there is nothing like being face-to-face with your clients. 

   The benefits of that personal touch come along with some issues, because as we all know, business travel means 24/7 work, and in many industries, that means a lot of paperwork to keep track of and to organize when you are on the road. 

   Why the long lead-in? Well, I have had the extreme honor of testing out one of the newest scanners from Epson, the Epson RapidReceipt RR-70W Wireless Mobile Receipt and Document Scanner. Along with testing it out, I have written up a review about this handy new portable scanner, and I have a feeling that many of you fellow "road warriors" will be quite interested in the RR-70W! 

   Now, when I say "portable", I truly mean portable! This is the definition of "compact", and exceptionally light (I didn't weigh it, but it cannot weigh more than a pound, maybe less!). In terms of size, it is just about a foot long, and has a low-profile of about 1-2 inches tall and wide. However, do not left the size fool you, because this is a full-functional, sleek, sharp, and powerful scanner that will shock you, and will make a substantial impact on how you do business and get organized, at home, in the office, or on the road!

   Before we dig deep, I want to give you the 30,000-foot overview of this manual sheet-fed portable document scanner. First, on the topic of documents, this is truly a versatile scanner, with a wide realm of potential items that you can scan. The reason that I call them "items" is that they really are items; not only receipts, invoices and documents (financial, etc.), but the scanner also will scan checks, business cards, identification cards, as well as some pretty large pages (based on the specifications, the max size would be up to 8.5 x 72")! 


SET-UP:

   The entire process of un-boxing and unpacking the RR-70W is quite easy, and of course, you must make sure you remove all of the wrap and the protective plastic before you can get rolling. I buy a lot of electronics, and a lot of products that always work better when you give them a charge for the first time, so I followed that same rule here. Taking a step back to let you know, the RR-70W has an extremely efficient built-in rechargeable battery, which allows it to operate without requiring it to be permanently connected to a USB power source. However, if you are a fan of cables, the RR-70W will run with power over the provided USB cable when connected/tethered to your laptop or desktop. On that note, I did not have the USB charger that I use for my smartphone nearby, so I connected the USB cable from the RR-70W to my laptop. However, I fully believe that the scanner would charge substantially quicker plugged into a smartphone wall charger (Please note that the USB cable comes in the box, not the charger or wall charger). 

   Since I happen to be one of those folks who likes to charge electronics before using them, then in order to make good use of my time while letting the RR-70W charge up, I figured it would be the perfect time to download the software and drivers from the Epson site to get things going. This download includes any drivers needed for Windows. After downloading the installer, I made some coffee and answered a few E-mails, which took all of 30 minutes, and I figured that by now, the RR-70W was at a good enough charge level to start rolling! 

   I ran the set up for the installer that I had downloaded and followed the prompts as I went forward. At a point during the installation, it will ask you to connect the Scanner to your laptop or computer, but if you are charging the Scanner via USB connection to your laptop or computer, you are already on your way! 

   At another point during the installation, it asks if you want to configure the device as a wired device (USB) or as a Wi-Fi device. Why would I choose Wi-Fi? The answer: Because I want to Wirelessly scan my receipts and documents. After the scanner is detected and the updates are downloaded, it will also tell you to flip on the Wi-Fi toggle switch on the RR-70W. When the whole process completes (and you feel that you have enough of a battery charge), you will no longer need the USB cable to configure the scanner. 

   I mentioned the Wi-Fi toggle switch in the last section, but there are some other parts of the control panel area on the RR-70W that are worth mentioning. The control panel is the section where all of the action is in terms of the buttons and switches on the right front and right side of the RR-70W. For example, your Power button and Scan button are located there, as well as small LED status lights on the side that will display the status of your connection, of your battery, your mode, and any errors. That is where you will also see your "Ready" status light. Everything is located intuitively, without needing to search all over the device. Also, on the right side of the RR-70W is where I plugged in the other end of the USB cable earlier when charging the device and configuring it.


SPEED, QUALITY, & SOFTWARE/INTEGRATION: 

   So now, with everything installed, configured, and ready to go, I prepared a pile of multiple types of documents and business cards and receipts that I planned on using to test the RR-70W, and I will give my review based on the intersection of multiple factors, consisting of the speed, accuracy, and the software/integration features. I will provide the review of these factors together, and I apologize in advance for not separating these out to sections with headers, as there is a lot of correlation between these factors.

   SPEED: This is a sheet fed scanner - and I manually fed 15 pages of a contract that I removed a staple from. In total, with my stopwatch feature on my phone, it took 1 minute and 9 seconds, which is not bad, because the specifications state the speed at 15 pages per minute. I was also able to feed through a bunch of older receipts that were a little bit "mangled" to say the least, for example, folded/creased and some were faded. Not only did these zip through pretty fast, but I thought that they might rotate left or right a little bit when the scanner hit the creases or tears, but the RR-70W was able to feed all of these through neatly and, getting the jump on my review of the quality and accuracy, the scans were not skewed and the images and text looked enhanced, almost making it look as if the receipts did not have any fading, and excessive area around the receipt was cropped out. Great job, and it saved me a lot of touch up work and enhancements I would normally have to do after scanning (or sometimes, having to repeat scans multiple times until I got it right and feeding without skewing...before even starting to crop and enhance images once I complete the scanning part). This scanner saved me a lot of work! Incidentally, I had the same success scanning business cards, and some of them were thick, and some of them were in less-than-perfect shape from my wallet, and this process was just as seamless!

   QUALITY/ACCURACY: When reading the specifications, I noted that the RR-70W features a 600-dpi optical resolution for detailed image capture, so I was naturally very curious to see how accurate the scan results would be. I figured that one of the best tests I could do was a page that I had with multiple images and logos on it, and I proceeded to initiate the scan from the application. At the completion of the scan, I was extremely impressed with how sharp the images were, and how clear they came out. Some of these were quite detailed images, and it did not miss a single section of the images!  

   SOFTWARE/INTEGRATION: The key factor...the key "pitch" with the Epson RapidReceipt RR-70W, from what I can see from testing it and reviewing it, is being able to scan receipts and documents on the go, and after that, being able to make use of the scanned content and images. For that reason, Epson include a receipt management software (ScanSmart), which helps you accomplish the goal of making use of what you have scanned, and it is quite efficient and clever, all at the same time! 

   The software that comes with the Epson RR-70W, as I mentioned, is a receipt manager, allowing you to extract data from your scanned documents...basically, it intelligently reads the scanned data and pulls it into fields within the ScanSmart database. This is the feature that allows you to do something with that data (instead of letting your receipts and documents sit in folders!). What I found most helpful is that it lets you edit the fields, so you are able to categorize the data and save it in a way that works best for your purposes, for example, I split my data across fields/categories for each of the clients for which my receipts and documents apply. 

   Just to go off on a "geek" tangent for a moment, the technology that allows the ScanSmart software to be able to read and extract data from scanned images is known as "OCR", or "Optical Character Recognition". The OCR functionality that comes with the RR-70W is incredibly accurate and on the very high-end of this technology. I am comfortable saying this because I cross-checked most all of what I scanned and what the software extracted, and I was hard-pressed to find even one letter or number that was different from what was on the hard copy/copies that I scanned. Think about that for a moment, and you will realize just how important that is when it comes to dealing with critical financial documents! 

   You might ask, "What can you do with this categorized data?". Well, when you downloaded the software, it also included TWAIN drivers that can help you quickly and efficiently take that data and export it to/integrate it with many other 3rd party programs, such as, per Epson; Quicken, QuickBooks, TurboTax, Excel, CSV, and more. For my purposes, I like to export to the universal data format, CSV, or "comma separated values", for use across both Microsoft Office (Excel), as well as some proprietary systems that I use for my company. Doing it this way, I just had to change a few of the fields to make the export/integration as easy as apples-to-apples, which it was, but from what I understand, exporting to/integrating with popular apps such as QuickBooks and Quicken are even easier, and close to seamless (but we do not use these specific apps).


SUMMARY:

   Testing and reviewing the Epson RapidReceipt RR-70W was a great experience for me, and it was quite easy, mostly because of accurate documentation, and an intuitive button layout.

   The compact size of the RR-70W, and the fact that it is super lightweight make it easy to slip this scanner in your laptop bag and go on your way!  

   Are you the type with folders and boxes of receipts and documents that are stressing you out? The RR-70W allowed me to cut down on at least 3 folders and a box with receipts and documents, and now they are safely stored to my cloud drive, after being extracted to the categories that make my life easier, especially when it comes to tax time!

   Of course, nothing is ever perfect, and if I could make one wish for the RR-70W, I would love to have an Automatic Document Feeder (an ADF) that comes along with the scanner or that would be available as an add-on. This way, I would not have to manually feed each page to scan them. However, after a little while, it becomes second nature, and it helps you stay present and keep better track, granularly, as to what you plan to scan and what you have already scanned.

   Overall, this is a great, portable, compact, fast, accurate, cutting-edge receipt and document scanner that is likely to make your life easier, and to help you escape the paper jungle that most of us still live in on a daily basis!

   I highly recommend the RR-70W to anyone looking for a comprehensive scanning solution for use at home, in a small office, on the road...or actually...for all of the above! Once again, Epson is a class act with this high-performance and sophisticated scanner, and they really hit it out of the park with the Epson RapidReceipt RR-70W!

Thank you!

Have a Great Week, and Happy Rent-to-Owning !
Regards,
Rob Eisenstein
HomeRun Homes - Rent to Own Homes, since 2002
"Located at the Corner of Technology and Real Estate"
Rent to Own Homes and Real Estate Blog for HomeRun Homes: http://blogging.lease2buy.com
HomeRun Homes Websites: http://www.lease2buy.com and http://www.homerunhomes.com


TAGS: #Epson #RapidReceipt #RR-70W #Wireless #Scanner #Color #Document #Receipts #RealEstate


TECHNICAL SPECIFICATIONS:

Specifications: 

Type Mobile, sheet-fed simplex color scanner

Sensor Type Color Contact Image Sensor (CIS)

Light Source 3-color RGB LED

Optical Resolution 600 dpi

Max. Interpolated Resolution 1200 dpi

Color/Grayscale Scan Mode (Bit Depth) 16-bit input/8-bit output

Buttons Scan Start/Stop, Power, Wireless Connect, Wireless On/Off

Capacity Single sheet feed

Document Size 8.5" x 72" max. (up to 300 dpi), 2" x 2" min.

Paper Weight 35 – 270 g/m

Scan Speed (Letter-size)4 15 ppm (300 dpi Black-and-White, Color, Gray 1-sheet scan speed)

Connectivity USB 2.0, Wireless 802.11 b/g/n

Peak Daily Duty Cycle 300 sheets


System Requirements:

Windows 10 (32-bit, 64-bit), Windows 8/8.1 (32-bit, 64-bit), Windows 7 (32-bit, 64-bit) SP1

Mac OS X® 10.11.x to macOS® 10.15.x

Software requires Internet connection for download and installation.


General:

Environmental Conditions

Temperature (Operating): 41 ° to 95 °F (5 ° to 35 °C)

Storage: -13 ° to 140 °F (-25 ° to 60 °C)

Humidity (Operating): 10 – 85% (no condensation)


Power Requirements 5 V DC (USB Bus)

Power Consumption

Connecting: USB

Operation: 2.7 W

Ready: 1.6 W

Sleep Mode: 1 W

Power Off: 0.2 W or less

Connecting Wi-Fi

Operation: 3.1 W

Ready: 2.4 W

Sleep Mode: 1.9 W

Power Off: 0.2 W or less


Warranty 1-year limited warranty in the U.S. and Canada

Country of Origin China

Weight and Dimensions (W x D x H)

Product Only: 10.7" x 1.8" x 1.3"; 0.66 lb

Product in Package: 13.3" x 5.6" x 2.6"; 1.3 lb


Software Included:

Epson Scan 2, Epson ScanSmart® Accounting Edition, Kofax Power PDF

Software requires Internet connection for download and installation.

Driver Support TWAIN


What’s in the Box:

RapidReceipt RR-70W receipt scanner, Start Here poster, USB cable


Eco Features:

ENERGY STAR® qualified

RoHS compliant

Recyclable product




January 28, 2021

Take Color Document Scanning To Another Level With The Epson ES-580W

 Hi Friends,

   I hope everyone is doing well, and I pray you and your families have been keeping safe. 

   With tax time fast approaching, this is the time of year that many of us start scrambling to locate all of the receipts, invoices, etc. that we need in order to file our taxes. This chaotic and frenzied burst of energy is stressful, and the reality is that with technology, it does not have to be that way anymore! 

   Instead of those bulky folders with receipts of all sizes and papers that are stapled together and fading out or have smeared over the past year, wouldn't it be much easier to have all of those receipts and documents digitized? Wouldn't it be great if you could take these digital versions of your important receipts and papers and organize them into folders, based on, for example, the type of expenses that they are? Wouldn’t it be great to save these files directly to a cloud drive, like Dropbox or Google Drive, for example? 

   If you have not guessed, I am describing the benefits of a scanner to help you get organized, whether it be in your business or your personal life. One step further, how about a document scanner that is wireless, color, and can duplex (scan both sides of a document), all with the greatest of ease?

   Enter the Epson Workforce ES-580W Wireless Color Duplex Desktop Document Scanner, the solution to all of your worries and stresses that surround getting organized! I have had the pleasure of reviewing this great Document Scanner, and I have the even greater pleasure of presenting you with everything that I found in testing out the ES-580W!


FIRST GLANCE & SET-UP:

   At first glance, you may be a little confused about the relatively small size of the box, however, that is part of the allure of the ES-580W. When you remove it from the box and take off all of the packing materials surrounding it, you will be extremely impressed at this cool scanner! I was impressed by how sharp it looks, and also, one of the first things that struck me was the large 4.3" Touchscreen! 

   When you power up the ES-580W, the sharp colors of the Touchscreen are truly striking! Through this intuitive and helpful panel, you can perform all of the fun, exciting, and important functions of the Scanner. For example, this is where you set up your wireless connection, as well as perform your scanning either for physical output to paper or as a file saved up to your cloud drive or cloud storage. I will definitely be giving you more details on this as we go! 

   Taking a step back, after situating it on a very crowded work area (which is a major benefit of the relatively small size of the ES-580W...it fits literally anywhere!) and powering it on, my first step was connectivity. Connecting to my Wireless Network was as quick and as simple as authenticating (just like you would add any other device onto your network, like a phone, tablet, desktop, laptop, etc.). 

   The first thing I did was download the software for the ES-580W, which included the Epson ScanSmart on my laptop, and additionally, I also downloaded the Epson Smart Panel App on my Android phone. More to come on why I did this shortly! As far as I see it, at this point, I am ready to start testing out this little beast and see how fast it scans, the quality of the scans that it performs, and I am also ready to check out all of the great features of the ES-580W!

   First, before starting our tests, I prepared a scanning pile of both all black-type and also other documents and items with color and still others with images, so, basically, a few contract documents, some receipts, some flyers, and a bunch of business cards!


SPEED, QUALITY, AND FUNCTION:

   When I have tested a scanner previously, I checked the specs first, and then tested it out to see if I came close to that same speed, but I did it in reverse this time. One of the vendor contracts that I have laying around (because I am a work "geek") was extremely lengthy, running roughly 32 pages of mostly all black type. There were definitely some images mixed in, however, it is about 85-90% text. I sent this through as my first test, and it scanned through the batch after a total of 58 seconds. To me, this was really quite fast, but, I did a little math to quantify that statement. 

   The stated scan speeds are 35 ppm, or 35 pages per minute (of all text) and 70 ipm, or 70 images per minute. Normally, based on this, if this contract was all text and no images, 32 pages should have taken about 54 seconds. However, as I mentioned, 10-15% of the contract had some images and infographics, so 58 seconds was very impressive. 

   Within the papers and documents that I prepared to scan, I have about 20 that have text on both sides of the page. Using these pages, I was able to test the speed of the duplex scanning feature and as the ES-580W was blazing through this part of my test and handling all of the work of scanning both sides of each page, it made me realize how much of a time saver this feature is. I have spent literally countless hours scanning pages and then having to flip them over to scan the other side, but the ES-580W does all of the work for you! 

   Taking this one step further, I scanned in some cash receipts I had which were a little bent and somewhat mangled from being crammed in a folder, and I was afraid that they would jam during the scanning process, however, I noticed that not only does the ES-580W sense the contours of the paper, it also makes sure that what you are scanning does not get jammed and skew (basically, rotate), and give you those skewed/bunched up scan results of which we are probably all familiar with and can all agree that we totally detest! 

   The reason for this truly "smart"/"intelligent" function is the protection and reliability that is built into the ES-580W. The Epson "Image Processing Technology" is the reason behind this "magic", and some of the other benefits from this technology are protection against missing pages ("Ultrasonic Double Feed Detection") and preventing against damage caused by staples ("Paper Protection"). All of these features work in tandem to provide you the best possible scan results.

   On the topic of scan results, whether I scanned to my Computer or scanned to E-mail, and whether I scanned all black text or a mix of black and color and with or without images, the results were all sharp, with crisp letters and images, and truly vibrant colors that were flawless, at least to the naked eye.


FEATURES:

   There were several features that I was extremely excited to try, such as previewing scans via the Epson ScanSmart software, scanning to my cloud drive (Dropbox), scanning from my Android phone, and scanning to a USB stick without needing to use any other device!

   Earlier, I mentioned that I had downloaded the Epson ScanSmart software to my laptop, and the reason I did his was to not only scan from my laptop, but also, to be able to test out what I found to be some of the awesome features of this software. The best part of this software was being able to preview my scans, meaning that if I did not like how it would scan, I would have the option of using a different copy to scan before committing to the scan. Again, everything I have found was geared towards saving time and producing quick, quality scan results. 

  Another couple of things to mention regarding the Epson software, which I did not get a chance to test were the ability to connect to document libraries/document management software using the included universal "TWAIN" drivers, which would prove quite helpful in an office setting. Also, there is an immensely helpful feature that converts scanned documents into searchable PDF files using OCR, or Optical Character Recognition. This is a huge feature and can really help you save time when you need to scan in a huge number of documents, and you do not want to read through every scanned document in order to find exactly what you need to find if you are limited with time.

   Like so many of us, I depend heavily on my cloud drive (Dropbox) for storage of my most critical work and personal documents. Epson realizes the importance of these cloud drives and provides a simple way to scan directly to folders on your cloud drive. First, you need to register your cloud drive via Epson Connect, whether it is Dropbox, Google Drive, OneDrive, Evernote, etc. Once you do this, it is super easy; just place your document on the scanner, select "Cloud", and follow the prompts. This feature is absolutely priceless!

   Earlier, I had also mentioned that I downloaded the Epson Smart Panel App on my Android phone. So many of us are constantly on the move that the ease of being able to send a scan directly from our phones makes life so much easier. All that I needed to do in order to make this happen was to put the document on the scanner, launch the Epson Smart Panel App on my phone, and just follow the instructions. It was a pleasure and very liberating being able to scan "on the go" and not being tethered to my laptop!

   One great feature I like to call, "No computer? No worries". If you do not have any devices available to scan to (i.e., Laptop, Desktop, Phone, etc.), but you have an external USB device (such as a USB Memory Stick/Flash drive/thumb drive), you can scan directly to that USB device! This is even easier than it sounds; I plugged a brand-new USB Memory stick into the back of the Scanner (in the USB port), I placed one of my documents on the Scanner, selected "Memory Device" from the menu, and followed the prompts. It scanned and saved to my USB Memory stick. No computer or any other intermediary device was needed! Of course, I removed the USB stick when it completed to verify that the scan was on it, and after plugging it into the USB port on my laptop, I saw the scan file that was created. I opened it up and verified that not only did it scan and save it to the USB drive, but it did so flawlessly!


SUMMARY:

   What I look for in technology is flexibility; "Will it make my life easier, and, can it do so without compromising quality?". Testing and reviewing the Epson WorkForce ES-580W was the best way to allow me to answer those questions. 

   Making life easier very closely correlates with saving time. With the features such as scanning two sides at once (duplex scanning), blazing fast scanning speeds, and the 100-Sheet Auto Document Feeder (ADF), I firmly believe that my life would be easier by using these features and qualities. 

   Versatility is another key factor in making life easier, and the wide variety of items that can be scanned (documents, receipts, plastic cards, business cards, etc.), coupled with the fact that you can scan documents that can range up to 240", all go along with making things easy! 

   The second part of what I look for, which was not compromising quality as a trade-off for making life easier), the proof is in the high-quality scanned output, and the sharp, vibrant, and vivid colors/images produced by scanning with the ES-580W. There is not one thing that I can pick out that has compromised the quality to spite the flexibility and versatility of this scanner. 

   If I were pressed for one thing to say that the ES-580W is missing, the only thing I could say is that I wish it had a flatbed scanner. However, here is where one of those "trade-offs" would come into play; a flatbed would make this a much larger unit, and would require substantially more space, and thus, part of what makes life easy is not having to make more space for the ES-580W...it just "fits" perfectly into life...and keeping with that theme... makes life easier!



Have a Great Week, and Happy Rent-to-Owning !
Regards,
Rob Eisenstein
HomeRun Homes - Rent to Own Homes, since 2002
"Located at the Corner of Technology and Real Estate"
Rent to Own Homes and Real Estate Blog for HomeRun Homes: http://blogging.lease2buy.com
HomeRun Homes Websites: http://www.lease2buy.com and http://www.homerunhomes.com


TAGS: #Epson #ES-580W #Wireless #Scanner #Color #Document #Office #RealEstate


TECHNICAL SPECIFICATIONS:

Specifications: 

Epson Workforce ES-580W Wireless Color Duplex Desktop Document Scanner
Type Sheet-fed, 1-pass duplex color scanner.
Sensor Type Color Contact Image Sensor (CIS)
Light Source 3-color RGB LED
Optical Resolution 600 dpi
Maximum Interpolated Resolution 1200 dpi
Color/Grayscale Scan Mode (bit depth)
30-bit input/24-bit output
Buttons Double-feed Detect, Skip, Slow Scan Mode, Scan,
Stop, Wireless Connect, Wireless On/Off
Auto Document Feeder
Capacity: 100 sheets paper
Document Size: Minimum: 2" x 2", Maximum: 8.5" x 240" at
200 dpi, Maximum: 8.5" x 215" at 300 dpi,
Maximum: 8.5" x 53" at 600 dpi
Paper Weight: 27 – 413 g/m
Scan Speed (letter-size)
35 ppm/70 ipm: 300 dpi Black-and-White, Color, Gray
Connectivity Wireless 802.11a/b/g/n/ac, SuperSpeed USB 3.0
Daily Duty Cycle 4,000 sheets
Consumables Roller Assembly Kit: 200,000 cycles
USB Flash Memory 1x

System Requirements:
Windows® 10 (32-bit, 64-bit), Windows 8/8.1 (32-bit, 64-bit),
Windows 7 (32-bit, 64-bit)
Mac® OS X® 10.11.x to macOS® 10.15.x
Software requires Internet connection for download
and installation.

General:
Environmental Conditions
Temperature (Operating): 41 ° to 95 °F (5 ° to 35 °C)
Storage: -13 ° to 140 °F (-25 ° to 60 °C)
Humidity (Operating): 10 – 80% (no condensation)
Power Requirements 100-240 VAC (50/60 Hz)

Power Consumption:
Operation: 13 W
Wireless: 18 W
Sleep: 1.4 W
Ready: 6.9 W
Off: 0.1 W

Warranty 1-year limited warranty in the U.S. and Canada
Country of Origin Indonesia

Weight and Dimensions (W x D x H)
Product Only: 11.6" x 6.7" x 6.6" 8.2 lb
Product in Package: 14.5" x 12.5" x 10.4" 10.4 lb

Software Included:
Epson ScanSmart software, Presto! BizCard® OCR
Software requires Internet connection for download and
installation.
Driver Support TWAIN

What’s in the Box:
ES-580W document scanner, Start Here poster, SuperSpeed
USB cable, AC adapter and power cable

Eco Features:
ENERGY STAR® qualified
RoHS compliant
Recyclable product